How to replace a color everywhere in PowerPoint
PowerPoint cannot find and replace a color across a deck. If a color was picked from the theme, changing the theme colors updates it on every slide. If it was picked with the eyedropper, typed in as a code or pasted from another deck, it is fixed to that exact value, and the only manual way is to change each shape by hand.
Check whether a color follows the theme
- Select a shape and open Shape Fill (or Font Color for text, Shape Outline for lines).
- If the current color is highlighted in the Theme Colors rows, it follows the theme.
- If it sits under Standard Colors, Recent Colors or More Colors, it is fixed and will not change with the theme.
Change the theme colors
- Windows: Design, then the More arrow in the Variants group, then Colors, Customize Colors.
- Mac: Design, then the Variants menu, then Colors, Customize Colors.
- Set Text/Background and Accent 1 to 6 to your brand colors and save the color set.
- Everything that follows the theme updates at once, including the lighter and darker shades.
Fix colors that do not follow the theme
- Go slide by slide and select the shapes with off-brand colors. The Selection Pane (Home, Arrange, Selection Pane) helps with stacked shapes.
- Pick the matching color from the Theme Colors rows for fill, text and outline.
- Use the Format Painter to copy a corrected shape's formatting to others.
- Check tables and charts separately: they keep their own color settings.
Slides pasted from another deck
- Slides pasted with their original formatting bring their own master and theme, so their theme colors differ from yours.
- Select them, then Home, Layout, and choose a layout from your own master. Or paste with Use Destination Theme next time.
What the manual way misses
- There is no list of which colors a deck uses, so near-duplicates such as #3CB6EB and #3DB6EA slip through.
- A color picked with the eyedropper looks right but is fixed, so it will not follow a template change later.
- Status colors such as red, amber and green should usually stay as they are, and a blanket change would hit them too.
Related guides
- How to remove your name and personal information from a PowerPoint file
- How to reduce PowerPoint file size before e-mailing a deck
- How to delete all comments in a PowerPoint presentation
- How to remove speaker notes from all slides in PowerPoint
- How to delete unused slide layouts and masters in PowerPoint